The Department of Arts and Culture (Arts and Culture), through its Grants and Professional Development Division, is issuing this Request for Proposals (RFP) to solicit proposals for a contract with an individual or organization that can provide event planning and coordination services for the 2024 Los Angeles County Arts Internship Program (AIP) Art Summit.

BACKGROUND

The Arts Internship Program supports and strengthens the cultural sector of the County by providing access to high-quality opportunities for college students of all backgrounds to gain experience, understanding, and transferrable skills relevant to careers in the arts, the creative economy, and civic life. Since 2000, Arts and Culture has provided grants to nonprofit performing, presenting, film, media, literary, and municipal arts organizations in addition to social service and social justice nonprofits, to hire eligible college students for 400-hour internships over the course of a 9-month period. In addition to their experiences at their host organization, interns participate in educational opportunities facilitated by Arts and Culture with Art Summit being the largest of these opportunities.

Arts and Culture seeks a contractor who can manage all logistics related to planning the 2024 Art Summit and managing the event. In partnership with the Arts Internship team, the contractor will co-design the content of the event including speakers, panels, performances and/or workshops. The contractor will be responsible for logistics and event management support. The total amount of this contract incorporates all contractor fees as well as all costs including location rental, caterers, materials, and speaker honoraria, which will be paid by the contractor. The Scope of Work below describes expected tasks. The Art Summit will take place on a date to be determined in September 2024.

Art Summit is projected to include approximately one hundred and twenty (120) people for a half day in-person event, with the potential for a concurrent live stream. The 2024 Art Summit will be highly interactive and should include a welcome from county stakeholders, in addition to workshops, panel presentations, small-group sessions, performances, and/or artmaking activities.

The Department centers diversity, equity, inclusion and access, and strives to reflect those values in both the form and content of events.

Learn More and Apply

PLEASE READ: All questions that were submitted in writing by 4pm on Monday, January 22 have be answered in this addendum.